HIFIS 4.0.57

Release Highlights

• New registration and activation of HIFIS

• Managing various instances of HIFIS (e.g. Production, Test, Sandbox, etc…)

• Auto export of data to ESDC

• New standard reports and fixes to existing reports

New Features

New Registration Module

• Functionality for organization to register and activate their implementation of HIFIS.

• A banner will be displayed below the main menu indicating the current registration status (information banner). Status of the registration is also shown in the bottom left on all screens.

• This new feature is integral to identifying your organization and the exporting of data to ESDC.

• An unregistered instance of HIFIS will remain in evaluation mode from the date of installation. After 90 days of evaluation HIFIS will limit a user session to 1 hour before logging the user out. HIFIS will reduce the session limit by 10 minutes per week until 125 days of evaluation after which all sessions will be limited to 10 minutes.

• Upon activation, organizations can now select to: (A) reset database to its original state – “original factory default”; or, (B) keep as is and work their existing data.

Managing Instances of HIFIS

• Organization can leverage the new information banner feature and configure it to identify the instance type of their HIFIS implementation (e.g.: Training, Staging, Testing, etc…).

• Different instances can be configured and managed from a single authorized instance.

• The instance type of HIFIS is displayed in the bottom left on all screens. Auto Export of Data to ESDC

• An activated (production) instance of HIFIS 4 now automatically exports anonymized data on a quarterly schedule if no export has been completed manually as per the following: April 30th; July 30th; October 31st; January 30th

New Reports

• Bed Nights Monthly – This report provides a list of clients with a stay during the selected month and an indication of which nights during the month they were booked into the shelter.

• Case Management Clients – This report provides a detailed list of all the Case Management Sessions and Activities for selected clients.

• Goods and Services - Site – This report provides a list of all goods and services provided to clients during the reporting period.

• SPDAT Summary – This report provides a summary of the number of clients and families who are recommended for housing and support.

• Surveys – This report provides an analysis of number of clients for all the possible answers to each question of a specific questionnaire.

• Turn-aways Summary – This report provides a summary of the number of clients turned away from the selected service providers in each month of the reporting period.

• VAT – This report provides information on the change in a client's VAT score between assessments.

• VAT Summary – This report provides a summary of the scores of clients and families assessed using the VAT.

• VI-SPDAT – This report provides the number of clients / families grouped by response for each question of the VI-SPDAT assessment.

• VI-SPDAT Summary – This report provides a summary of the number of clients and families who are recommended for housing and support.

Existing Reports Fixed

• Bed List

• Case Management Goals Activities Summary

• SPDAT

Minor Updates & Bug Fixes

Admissions

• Added a Create Historical Stay function in Client Admissions attached to the Book In user right.

• Users who have the right to delete stay records can now do so from the Client Admissions list view.

Appointments

• End Date field in Appointments can now be null.

Audit Log

• Added new Audit Module Types for Rights and Users.

• Added new Audit Message Types for certain user functions.

• Actions in the Users Controller are now logged in the AuditLog table.

Case Management

• Documents attached to Case Management services can now be deleted

Consent

• Documents can now be removed from their respective Consent record.

Communications

• Replying to messages will now correctly add the sender to the new message.

Family

• Eliminated potential operation timeouts in the family module.

Housing

• Editing a Housing Placement or Housing Loss Prevention Follow-Up now retains the HousePlacementID on the record.

• Removed Housing Loss Prevention from the dropdown of the Client Services Delete page as the feature cannot be completed at this time.

• Resolved an issue with date values in Follow-Ups when using the FR-CA culture.

• Editing a Housing Subsidy now also updates the Service record dates to match the dates of the subsidy.

• Editing Housing Subsidy records now correctly updates the audit fields.

• When a Housing Unit has a landlord attached, the landlord and their contact information is displayed in the header of Housing Loss Prevention and Housing Placement pages.

Medication

• Medication Disposal dropdown has now been integrated into the Medication module.

Programs

• Removed unused Manage Program Defaults view from the Service Provider section.

• Programs can now be modified after the end date has passed, provided the user has the correct rights.

• Removed the now redundant ‘Close Program' button.

• Users no longer have to log into the program owner Service Provider to edit Program Service Provider records.

• If the program field has been made mandatory for a service type, you can no longer remove all programs from the service after the record has been created.

Questionnaires & Surveys

• Questionnaires can now be deleted after creation if no clients have completed the survey.

Reports

• New reports (see above)

• Updated reports (see above)

• ‘Questionnaire(s)’, ‘SPDATType’, and ‘VIType’ have been added as supported parameters for HIFIS reports.

• Reports can now be run on Service Providers that are set to inactive - provided that a user has the appropriate rights

SPDAT & VI-SPDAT

• New values have been added to the SPDAT assessment period dropdown - Re-Housing - Significant Shift in Case Plan - After the one-year mark… A free-text input field to specify the period appears when selecting this value

• Resolved a calculation error in the History of Housing section for some VI SPDAT assessment types.

System

• Unique views for different types of messaging have been replaced by a single view handling all types.

• Resolved an issue with the HIFIS error page forcing the generic IIS error page to appear.

• Client Record Delete now called Client Service Delete.

• ‘Minimum Character Input for Search’ now functions regardless of ‘Restrict Client Search’ value.

• Minimum Character Input for Search is now restricted between 0-4.

• Client search autocompletes will always have a minimum value of 1.

• Mandatory star in custom tables now appears inside the input group and on the same line as the input field.

• Completed Delete Record feature for the following modules, accessible through the Client List pages: - Chores - Calls & Visits - Conflicts - Service Restrictions

Turnaways

• Reason for Service has been added to Turn-aways views and can now be recorded for the module.

Users & Rights

• Client Service Delete now available to all users through a new user right under Administration.

• When giving out User Rights, there is now an option to return to selecting rights individually after navigating to the ‘Select a Rights Template’ dropdown.

• When editing user rights, if the user themselves does not have the right they are attempting to edit, they will be unable to select the user right.

• New User rights now allow for rent subsidies to be modified on closed Housing Loss Prevention and Housing Placement services.

Waiting Lists

• Waiting lists now only consider a record to be closed if the end date is in the past.

HIFIS Database Tables (Schema) Changes

• HIFIS_Appointments - EndDateTime - made nullable

• HIFIS_SPDAT_Intake - AssessmentPeriodText – new column

• HIFIS_Registration - Removed many unused columns - Only kept columns needed to communicate with NHIS

• HIFIS_Cluster - RegistrationID – new column

• HIFIS_DigitalContacts - DigitalContactExt – changed datatype to int