HIFIS 4.0.60.5

ACRE Consulting Summary

• Consent is way more flexible. You can now add custom options and disable the ones you don't want, like any other lookup table. "Declined - Anonymous" was changed to "Declined to Share." Explicit + Coordinated Access no longer adds two different records that need to be managed separately. You can make consent attachments mandatory. When you add a new consent, the old one automatically expires. You get a warning when a client's consent is expiring soon.

• The Encampments module is now useable, with the addition of "Encampment Enumerations"

  

• Addressed 69 votes!

Download HIFIS 60.5 Reference Guide

What's Different

Activity Log

• The following activities that users perform in the Coordinated Access list will appear in the Activity log: Generate, Export, Print

• The following Encampment Actions are now tracked in User’s Activity Logs: User creates a new Encampment record, User deletes an Encampment record, User creates a new Enumeration log, User edits an Enumeration or Encampment record

Admissions

• When booking a client into shelter, their Housing History now appears, with the option to add a new record, update a record, or delete a record (when the user has the appropriate rights).

• When booking a client out of shelter, their Housing History now appears, with the option to add a new record, update a record, or delete a record (when the user has the appropriate rights).

• There is now a shortcut button to add an admission record for a client under the Client Management menu on a client’s profile.

• Fixed an issue where you could not create a room with a name above 20 characters.

• Fixed an issue where Effective Date field is ignored when managing bed status (not in release notes)

Bulletins

• Clients who are hidden no longer appear in bulletins unless the user has the ‘Right to See Hidden Clients’ enabled.

Case Management

• Ability to select multiple activities when entering a new case session. (Note: This was listed on the release notes in error.)

• Allow users to attach multiple documents at a time in the Case Management module.

• Fixed an issue where no items appeared after selecting the ‘View All Session Details’ button. (Not actually fixed)

• Fixed an issue when displaying the Case Management details, the Programs field was blank.

• Addressed the issue where the action buttons remain visible on case management records from other service providers, even when the user doesn’t have the appropriate rights.

Clients

• Changes to the geographic region field in Client Vitals are tracked in the Client Vitals History Log.

• Clients who are hidden are no longer visible under all Front Desk modules.

• Consent type in the client profile summary box changes colour based on the consent type.

• Visual indicator has been added to: Consent status, Encampment

• Clients now become "Deceased" on the "Date of Death" field instead of today's date (not listed in official release notes)

• Marking a client as Deceased also expires their Consent record (not listed in official release notes)

• The Client State History list now says ‘System’ in the “Changed By” column when a change was made due to an automated process.

• Pronouns can now be specified for client during creation and on the Client Vitals screen. The look-up table can be customized.

• Fixed issue where clients with Veteran Summaries cannot be merged.

• Fixed the toggle colour for Client is “Hidden” or “Visible” (Visible is now blue and Hidden is now red).

• Fixed the issue with the Racial Identity checkboxes not being compliant with WET4.

• Fixed an issue where editing a client’s vitals resulted in their Chronically Homeless status being set to “No”.

Consent

• Consent types look-up table can now be customized to reflect local terminology. Note that this issue will affect your update

• A consent expiry notification has been added when accessing a client’s profile. It will appear based on a new field found in the Cluster Settings

• Consent attachments have been added to the list of mandatory and disabled field options.

• Consent value “Declined Anonymous” has been renamed to “Decline to Share” to better reflect its behaviour.

• Once a new consent has been created, any existing active consents are automatically end dated.

• Combine the Coordinate Access Consent and Explicit into one record.

• Allow users to attach multiple documents at a time in the Consent module.

• When adding Declined consent to a client, the end date can be updated or removed.

• When a client dies, their consent automatically expires (not listed in official release notes)

Coordinated Access

• Fixed an issue where users could export the Unique Identifier List without having the appropriate rights.

Custom Tables

• The module a Custom Table is linked to can now be changed. If there is data attached to the Custom Table, it is duplicated instead of moved.

Data Export

• The Client Racial Identity field is now included in the Client’s data export.

Documents

• Allow users to attach multiple documents at a time in the Documents module.

Encampments

• Users can now add an enumeration record to an active Encampment.

• Clients (anonymous or existing) can be added to enumeration records to Encampment to indicate which clients were present at an Encampment on a given day.

• On the Manage Encampment screen: Encampment status appears in the heading, based on the presence of an end date, Enumeration tab has been added, Comments tab has been added

• Comments can now be added to Encampments. Ability to display, add, edit, and delete comments can be determined by user rights.

• Add active and inactive status for Encampment records: Encampment status will remain Active if there isn’t an end date, Encampment status will be considered Inactive when the end date is equal to today’s date or the date is in the past.

• Updated the Encampment List: Place Type column has been renamed to Encampment Location

• Updated the Encampment List: These columns will no longer appear when viewing the list: Service(s) Offered, Number of Clients

• Updated the Encampment List: These columns have been added when viewing the list: Start Date: will display the date the encampment was first created; Status: will reflect whether the encampment is active or inactive; Last Visit: will reflect the date of the most recent enumeration record attached to that Encampment

• Added a validation preventing users to add future date in Encampment record.

• Encampments have been added under the Client Management menu on a client’s profile.

• Addressed the issue on preventing the end date from being older than the start date.

• Addressed an issue where you could future date an encampment record.

• The description text entered without spaces, extends beyond the border of the webpage.

• Remove the timestamp from the field and only display the dates.

Financial Profile

• Fixed issue where Income records are duplicating once saved.

• Fixed an issue where users couldn’t add an Income Type of “Aboriginal Band Council” when the client had been assigned a custom look-up value under “Indigenous Status”.

Goods & Services

• Fixed an issue with user rights to Express Goods and Services not working correctly.

• Fixed issue with the Referred field in Express Services not being displayed correctly.

• Fixed issue with the Goods field in Express Goods not being displayed correctly when using HIFIS in French.

Group Activities

• Fixed an issue where Group Activities couldn’t be edited.

Housing Loss Prevention

• Allow users to attach multiple documents at a time in the Housing Loss Prevention module.

Housing Placement

• Allow users to attach multiple documents at a time in the Housing Placement module.

• Fixed issue where the Date Search Started for Housing Placements could not be edited.

Identification

• Identification Records can now be marked as confidential.

• Ability to view confidential identification records can be determined by user rights.

Incidents

• Police fields not displayed automatically (not in release notes)

Look-up Tables

• The City look-up table can now be modified.

PIT Count

• Fixed the survey number increasing by concatenating number, instead of incrementing

• Fixed issue where you could click on the Abandoned Survey button despite it appearing disabled.

• Fixed issue where there is an infinite loading page when the abandon survey button is clicked while completing a Live Survey – Scrolling survey.

• Fixed issue where the province field disappears after saving.

• Fixed an issue where a value was include for Question 7 in the exported CSV, even when Don’t Know/ Declined.

• Fixed an issue where users cannot “Add an Option” for question 15.

Rights

• Access to the Field Dictionary can be determined by user rights (Display Field Dictionary and Edit Field Dictionary).

• Corrected the word "appointments" as it wasn’t properly spelled out in some sections of the rights tree.

• Users without the “Add Client” user right no longer can add clients.

• Users with the following labels under the user rights have been properly adjusted: Complete Programs List

Reports

• Addressed the issue when editing a report after updating it in Report Manager, it removes the assigned Report Categories and Service Providers.

• Addressed an issue where Report Categories were not having the desired effect.

• Redirect properly after custom report upload (not listed in official release notes)

Service Provider

• Add Option to Make Geographic Region fields Mandatory.

Service Restriction

• Visual indicator of Service Restriction is now visible in the Client Management menu for all affected modules.

SPDAT

• Removed categories from the Progress Panel when they are not applicable.

• Fixed user rights issues associated with Adult VI-SPDAT version 2.

System

• Client names are now clickable under all Front Desk modules.

Users

• Attachments can be added to HIFIS user files. Multiple attachments can be added at once.

• Fixed issue where users couldn’t be created when the minimum password length was larger than 14 characters.

Database Changes

The HIFIS Schema is available here and has been updated for 60.5.

• Modified Table – HIFIS_CityTypes : Added two new columns called Stratum and RollUpID

• New Table – HIFIS_Consent_Documents

• New Record – HIFIS_ConsentTypes : A new value for Explicit + Coordianted Access consent has been added, with ConsentTypeID =5.

• Modified Table – HIFIS_Cluster : A new column was added called ConsentExpirationNotification

• Updated Stored Procedure – sp_ClientStateChanges : The stored procedure will be triggered to execute asynchronously, preventing conflicts with other database operations.

• New Table - HIFISPronounTypes

• New Table – HIFIS_PronounTypes_SP

• Modified Table – HIFIS_People : A new column was added called PronounsID

• New Table – EXPORT_RacialIds

• New Table – HIFIS_Encampment_Comments

• New Table – HIFIS_Encampment_Enumeration_Clients : On update, all client data from HIFIS_Encampments will be copied into the HIFIS_Encampment_Enumeration_Clients .

• New Table – HIFIS_Encampment_Enumerations

• Modified Table – HIFIS_Encampments : The following columns were removed, as they are captured in HIFIS_Encampments_Enumerations  moving forward: AnonymousCount, DemoChildYouthCount, DemoAdultCount, DemoSeniorCount, DemoMaleCount, DemoFemaleCount, DemoOtherCount, DemoAboriginalCount, DemoNonAboriginalCount, DemoDisabledCount, DemoNonDisabledCount

• Deleted Table – HIFIS_Encampments_Clients : This table is obsolete, with the addition of enumeration functionality.

• Modified Table – HIFIS_FoodBankItems : A new column was added called BehaviourTypeID

• Modified Table – HIFIS_PeopleIdentification : A new column was added called ConfidentialYN

• Modified Table – HIFIS_PiTQuestionnaires : A new column was added called TemplateNameF

• New Records in HIFIS_Rights:

  • 'Encampments Comments' has been added with a RightID=1196

  • 'Add Encampment Comments' has been added with a RightID=1197

  • 'Delete Encampment Comments' has been added with a RightID=1198

  • 'Display Encampment Comments' has been added with a RightID=1199

  • 'Edit Encampment Comments' has been added with a RightID=1200

  • 'List Encampment Comments' has been added with a RightID=1201

  • ‘View Confidential Identifications’ has been added with a RightID=1191

  • ‘View Confidential User Documents’ has been added with a RightID=1207

• New Table – HIFIS_AccountTypes

Official release notes: https://housing-infrastructure.canada.ca/homelessness-sans-abri/hifis-sisa/notes-4.0.60.5-eng.html